Conflict of Interest

The Operational Conflict of Interest Committee works to ensure employee's compliance with Scott & White’s current policy. To do this we review annual disclosures to ensure that significant conflicts of interests are managed appropriately. We also review consulting agreements to ensure that employees are not placing themselves or the institution in a position where our interests are subordinate to a third party.

Defining a Conflict

A conflict of interest can occur when a Scott & White employee, through a relationship with an outside organization, is in a position to: 1) influence Scott & White’s business, research or other areas that may lead to direct or indirect financial gain, 2) adversely impact or influence one’s research or professional responsibilities, or 3) provide improper advantage to others, to the disadvantage of Scott & White. You should review our conflict of interest policy (log-in required) for more details, including the requirement for employees to disclose conflicts to the institution. You can seek guidance on a specific event by consulting your department chair/immediate supervisor or emailing the Conflict of Interest coordinator Send an e-mail.

Potential Conflicts

  • Intellectual property (IP): Signing away rights that belong to Scott & White
  • Commitments: Time required for outside commitment might conflict with time requirements for work at Scott & White
  • Research: Sponsor of research paying investigator to consult

What about Outside Activities?

Occasionally, employees might be asked to participate in various activities by representatives of the pharmaceutical industry. Baylor Scott & White has a few policies giving guidance on how to proceed with these types of activities. The Vendor Sponsored Travel Policy sets the guidelines on when an individual may participate in sponsored travel. The Honorarium Policy establishes when honoraria can be accepted and reporting these transactions.

What are examples of a Conflict of Commitment?

A conflict of commitment may exist if duties, assignments or responsibilities associated with an outside business arrangement have a negative impact on your ability to meet commitments associated with your Baylor Scott & White employment or exceed the amount of time available to you for these activities.

Conflict of Interest Policy

Review the BSWH Conflict of Interest Policy for more details, including the requirement for employees to disclose conflicts to the institution. Employees and physicians involved in research should also review the BSWH Financial Conflict of Interest in Research Policy. Conflicts of Interest must be reported through COI-Smart. Please refer any COI-Smart account questions to the Conflict of Interest Coordinator . Seek guidance on a specific event by consulting your department chair/immediate supervisor or emailing the Conflict of Interest coordinator


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